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May 13, 2020

Your Ultimate Moving Inventory List for a Smooth Transition

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Moving can seem overwhelming, whether you’re moving a one-bedroom apartment or an entire office building. While both are daunting, an office move impacts a lot more people than moving homes and has more logistics to consider.

If you’re planning an office move this year, check out this moving inventory list to make sure the move goes smoothly.

Plan Ahead: 6-12 Months Before Your Move 

While you might be able to pull off a residential move with just a few weeks’ notice, it’s unlikely you can do that with a commercial move. The planning should ideally begin 6 months to a year before the scheduled move.

When you’re about a year out, you should set a budget, start gathering moving quotes, see if you need any special insurance (particularly if you are moving large, expensive equipment or tools), and put together a planning team, lead by a project relocation manager, who will be in charge of planning the move.

3-4 Months Before Your Move

Sign a contract with a moving company, notify your current landlord (if applicable), and make sure to keep your employees up-to-date on what their role is during the move and how the move will affect them.

Is there an expectation that they will help with packing, moving, and unpacking? Will they be taking unpaid leave during the move? Working remotely? Be sure to keep them in the loop at all times. 

You might also start communicating externally as well, particularly if you are moving a retail business or your customers or clients will be impacted during the move.

2 Months Before Your Move 

Schedule the installation of utilities, like phone service, electric, gas (if relevant), internet, and cable (if relevant). Work with your IT team to ensure that all technology will be set up immediately upon moving and make sure all the necessary equipment will be accessible.

Determine if you need new furniture or if your existing office furniture will be sufficient. Create a floor plan and office layout and assign offices or cubicle space if applicable to your office.

1 Month Before Your Move

Make sure all logistics are finalized and all parties who will be involved in the move know what is expected of them. Start packing and purging anything that is not needed prior to the move. Consider temporary storage for items that you may not need right away.

Make sure your customers or clients know about the move, the new location, and how your services will be impacted during the move period. Make a plan to update company listings wherever your address and phone number may be listed (e.g., online listings, in any printed marketing materials, social media accounts, banks and financial institutions, subscriptions, office deliveries, etc.).

Moving Week: What Items Remain on Your Moving Inventory List?

When moving week arrives, you should have all of your i’s dotted and t’s crossed if you’ve followed this list. Now is the time to double-check and cross off any other remaining tasks. Make sure everyone is ready to go and try to minimize any unexpected surprises on the day of the move. 

Make Your Move 

If you’ve followed this moving inventory list, your move should go off without a hitch (or at least without any large hitches that you haven’t already planned for). Once you’re in your new space, you can reflect on anything that you should have done differently and update your notes for any future office moves.

Once you’re ready to start planning your move, contact us for a free quote. We provide a range of services, from moves to storage and warehousing of your items.

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Customer Reviews

Office Movers Express

Customer Reviews

Midhat P. September 2021

District Capital Partners
"Our move yesterday was great! I don’t think many people can say that about a move but the guys were efficient, communicative, polite, and all around awesome. I really appreciate you making this a smooth process."

Jonathan A. September 2021

Orrick
"Thank you very much for the great service your team provided. We were changing plans and re-thinking things and your team helped us find solutions. Looking forward to working with you again!"

Tom K. September 2021

Visit Alexandria
"I wanted to let you know what a great job your crew did yesterday. Just really warm, helpful and efficient. The move went smoothly on both ends and they even added an extra stop for us when requested, and helped our CEO rearrange her office to accommodate a piece of furniture that initially seemed not to fit. Just a great experience all around. I will definitely recommend OMX to others. Well done and thanks!"

George H. September 2021

Mission Square Retirement
"I want to send a special thank you to the entire OMX team. I truly value all of your hard work and excellent customer service! You guys are always willing to go above and beyond. I look forward to having your team back onsite very soon."

Jennifer A. September 2021

Hogan Lovells
"I’ve managed countless moves for Hogan Lovells and this was one of the smoothest moves, if not the smoothest move I have ever been involved with. Trust was the most important factor for choosing OMX. There were a lot of moving parts to our move (things to dispose of, other things to be donated) and OMX handled all of this accurately and easily."

David M. August 2021

US Dept. of Homeland Security
"I have to say your OMX team was unbelievable. They were professional, responsive, hard-working, and above all, they were the best. All of my personnel were grateful for your team’s work. I would highly recommend your company to any agency that has to move. Thank you again."

Alice R. July 2021

Adams & Reese LLP
"Just wanted to let you know that your team did a terrific job with our internal moves last week. They showed up right on schedule, with the equipment needed, and very efficiently got the job done. They even went out of their way to add some extra screws to tighten up a desk leg that needed some work. They were a pleasure to work with!"

Samantha D. July 2021

Truebill
"Oscar and his team were super friendly, very efficient, and extremely careful with all of our belongings. We would definitely hire you again for any of our moving needs. Thank you so much for all of your help in making this happen!"

Paula C. July 2021

Sidley
"I wanted to let you know your move team is amazing! They are the quickest, neatest and quietist team I have ever worked with. Every time I go to follow up with them, they are already an office ahead of me. I’m very impressed with everything they have done today."

Johnathan L. July 2021

RER Solutions, Inc.
"The crew you sent was excellent! They were so efficient, polite and professional that in the future when I need these services, you will be the first call!"
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