Corporate moves are a big upheaval. They disrupt work, sometimes for a lot longer than you imagine.
Yet it doesn’t have to be that way. When you’re facing a big transition like moving, it doesn’t have to be a nightmare. Use these packing tips when relocating your office to help you with a smooth changeover and as little disruption as possible.
Get an Early Start
Start early for the best possible project flow. Make sure that you’re planning ahead for each packing stage, because you’ll want to lose the fewest amount of work hours possible. As early as possible, pack up the non-essentials.
Then you can work on other stages as the move gets closer. Employees will feel better and experience less transitional stress this way. You’ll feel more prepared and make your steps more efficient the earlier you start preparing for the move.
Using a storage facility in the interim keeps your workplace free of clutter. It’s important to keep a professional face for clients and visitors even in the midst of moving chaos, and putting extra things in storage helps.
The dates of leasing your new space and leaving your old one may not always line up, either. While you’ll need them to mostly sync up to continue doing business, there are sometimes a few days discrepancy.
You may also be working out of a temporary office while you wait to move into your new space. A storage facility can help if your temporary space is smaller than you’re used to–all your furniture and office items may not fit.
Put Someone In Charge
Getting a specific person to head up the moving project gives you a point person for all questions. That way if anyone wonders what the status of something is, you can direct them to the project relocation manager. They’ll always be the most up-to-date.
Hiring a project manager also means less disruption during your workday. They’ll worry about the move, and you and your coworkers can keep doing your job.
Use Color Coding While Relocating Your Office
Choose different colors to indicate different areas or departments. Whether you use stickers or colored markers or colored boxes, coding items helps you easily tell where they go.
It also saves you time and money because you’re not paying employees or movers to wade through the mess on the other end. They know where everything goes right away.
Use the Right Supplies
When you try to move using cheap or free supplies you requisitioned from friends and neighbors, the transition isn’t as smooth. When boxes don’t match, you spend more time looking everywhere on the box for a label to decide where it goes. They also don’t stack as easily.
Instead, use matching boxes and a uniform labeling system to help you streamline the process and show your employees you care. The right supplies will make all the difference as you get this project done as swiftly as you can.
A Fresh Start
Planning and executing a big corporate move is a huge challenge. If you’re relocating your office, using these tips for packing up will ease the stress and make it a smoother transition.
For the ultimate worry-free move, hire a professional moving company to execute the details. Leave it to us, and we’ll help you keep it simple and easy.