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The Only Office Moving Checklist You’ll Need

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If you’ve been tasked with coordinating an office move, you may be feeling a little stressed. Moving offices is often a massive logistical undertaking, involving lots of money and an inflexible deadline.

However, businesses relocate all of the time. It may seem like a big task, but as long as you know what you need to do, everything can go smoothly. If you don’t know where to start, here is the ultimate office move checklist to get you going. 

 

 

1. Complete These Preliminary Tasks First

 

Before getting into the business moving checklist, you need to make sure you have done the groundwork. This means you should have reviewed your lease, to ensure it expires at the right time.

Terminating a lease early will cost you your deposit, which is often a lot of money.

Make sure your budget for the move is calculated and cleared by your finance department. Also, make sure all of your insurance is in order. 

 

2. Communicate with Everyone 

 

The next step of your business relocation checklist is to make sure all of the relevant stakeholders are notified. This means telling all of your employees way ahead of time (ideally six months or more). 

It also means letting your clients or customers know. Keep the information prominently displayed on your website, including your new address. Make sure to let external partners and any third parties you work with know about the change of address. 

You may also need to inform the authorities, the IRS, the post office, and your billing providers. 

 

 

3. Plan Your New Layout 

 

One of the most enjoyable parts of an office relocation is planning how the new place is going to look. It is crucial to draw up a floorplan and put together a detailed map of where everything is going to sit. 

This doesn’t just mean deciding where the water cooler is going to go. You’ll need to devise a logical seating plan for your entire staff (unless you’re big on hot-desking). 

You’ll need to determine where the fire exits are, where the CEO will be, and where the meeting rooms will go. 

 

 

4. Conduct Your Audit 

 

Next up on the office relocation checklist is to take stock of your current inventory. Draw up a detailed list of all of your existing office furniture. If you need more to fill up your new office, then put your orders in as soon as possible.

Make sure that nothing will be missing from your new office once you arrive. Gather an inventory of everything in your current office that you will be taking with you. This is also necessary for insurance purposes. 

 

 

5. Procure the Relevant Services

 

Every office move checklist should include the part where you get all of the services you’ll need. This list varies depending on your needs, but there are some services that are universal.This includes, of course, the moving company responsible for relocating your office. It also includes insurance providers, cleaners to prepare your new space, and safety inspectors

Get everyone hired and paid well in advance of the move, to guarantee a smooth office relocation. 

 

 

Get to Work on Your Office Move Checklist

 

In a nutshell, these are the core elements of your office move checklist. To learn more about getting it right on your first attempt, don’t hesitate to get in touch with our experts today. 

*To view our relocation services, click here

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Customer Reviews

Office Movers Express

Customer Reviews

Paula C. July 2021

Sidley
"I wanted to let you know your move team is amazing! They are the quickest, neatest and quietist team I have ever worked with. Every time I go to follow up with them, they are already an office ahead of me. I’m very impressed with everything they have done today."

Johnathan L. July 2021

RER Solutions, Inc.
"The crew you sent was excellent! They were so efficient, polite and professional that in the future when I need these services, you will be the first call!"

Britanie T. June 2021

Wais, Vogelstein, Forman & Offutt LLC
"I just wanted to mention how great your movers were today. They were all excellent, very friendly, FAST, and helpful! We will definitely be using your services again in a month or two once our second renovation is complete. Thank you!"

Katie D. May 2021

USUHS
"I was very happy with our move. Your crew was on time, efficient, and very careful when wrapping and moving the equipment. The process to get on base took some time and they were understanding and patient throughout the whole process. Thanks again for everything, I will definitely recommend OMX to any colleagues in need of moving services!"

Debbie K. May 2021

Varanko & Black
"The crew did a great job and really made our fast, crazy move bearable for me. They put everything in it's place beautifully. I can't thank them enough!"

Rachel S. May 2021

Allen & Overy
"Our move went really well. Dennis and the team did a great job and worked well together. I was impressed with how quickly and efficiently they were working through the project and had no issues throughout the three days that they were on site. Another successful project – thank you!"

Beth F. May 2021

Robbins Russell
"The movers were timely, professional, and careful in handling everything. I was very pleased. A very pleasant experience, thank you!"

Kyle A. March 2021

Smithsonian Institute
"Your team was great! We had no problems or concerns with the work done and will absolutely be giving you another call for future needs."

Theresa P. March 2021

OU Advocacy Center
"I wanted to share my utmost gratitude for DK and his team members who adhered to my every request. He consistently checked in with me to make sure the office furniture was in the proper place and if not, he and his team immediately repositioned the item. Their professionalism and attentiveness is to be commended. They made sure everything was in place and cleaned from both the move out location to the new location. Thank you so much!"

Candance G. February 2021

Aren't Fox
"The move was great because of the great team you sent over. They were very pleasant, professional, as well as very patient. They wound up having to stay longer than anticipated and move things around, and they never blinked. Thanks again. Looking forward to working with OMX again."
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