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The Only Office Moving Checklist You’ll Need

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If you’ve been tasked with coordinating an office move, you may be feeling a little stressed. Moving offices is often a massive logistical undertaking, involving lots of money and an inflexible deadline.

However, businesses relocate all of the time. It may seem like a big task, but as long as you know what you need to do, everything can go smoothly. If you don’t know where to start, here is the ultimate office move checklist to get you going. 

 

 

1. Complete These Preliminary Tasks First

 

Before getting into the business moving checklist, you need to make sure you have done the groundwork. This means you should have reviewed your lease, to ensure it expires at the right time.

Terminating a lease early will cost you your deposit, which is often a lot of money.

Make sure your budget for the move is calculated and cleared by your finance department. Also, make sure all of your insurance is in order. 

 

2. Communicate with Everyone 

 

The next step of your business relocation checklist is to make sure all of the relevant stakeholders are notified. This means telling all of your employees way ahead of time (ideally six months or more). 

It also means letting your clients or customers know. Keep the information prominently displayed on your website, including your new address. Make sure to let external partners and any third parties you work with know about the change of address. 

You may also need to inform the authorities, the IRS, the post office, and your billing providers. 

 

 

3. Plan Your New Layout 

 

One of the most enjoyable parts of an office relocation is planning how the new place is going to look. It is crucial to draw up a floorplan and put together a detailed map of where everything is going to sit. 

This doesn’t just mean deciding where the water cooler is going to go. You’ll need to devise a logical seating plan for your entire staff (unless you’re big on hot-desking). 

You’ll need to determine where the fire exits are, where the CEO will be, and where the meeting rooms will go. 

 

 

4. Conduct Your Audit 

 

Next up on the office relocation checklist is to take stock of your current inventory. Draw up a detailed list of all of your existing office furniture. If you need more to fill up your new office, then put your orders in as soon as possible.

Make sure that nothing will be missing from your new office once you arrive. Gather an inventory of everything in your current office that you will be taking with you. This is also necessary for insurance purposes. 

 

 

5. Procure the Relevant Services

 

Every office move checklist should include the part where you get all of the services you’ll need. This list varies depending on your needs, but there are some services that are universal.This includes, of course, the moving company responsible for relocating your office. It also includes insurance providers, cleaners to prepare your new space, and safety inspectors

Get everyone hired and paid well in advance of the move, to guarantee a smooth office relocation. 

 

 

Get to Work on Your Office Move Checklist

 

In a nutshell, these are the core elements of your office move checklist. To learn more about getting it right on your first attempt, don’t hesitate to get in touch with our experts today. 

*To view our relocation services, click here

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Customer Reviews

Office Movers Express

Customer Reviews

Jailyn D. January 2023

Smith Dawson & Andrews
"The team you sent did an excellent job! I can't sing their praises enough. They were kind, professional and super efficient. We will definitely be using your services again!"

Connie C. January 2023

Federal Title & Escrow Company
"I'd like to take this opportunity to commend your team. They were very professional and responsive, and I was duly impressed. Whenever we asked them to prioritize or adapt something, they would so right away. It was a lot of moving parts and they juggled them quite effectively. As someone who's spent more than a decade in customer service, I recognize good people when I see them!"

Myrna Y. November 2022

NCRP
"I was very impressed with our walkthrough experience with Tim and was sold on using OMX. Our move went great without any issues at all!"

Joseph I. October 2022

ICR, Rudiger & Green
"The OMX team was absolutely professional. They took great care to make sure everything was moved quickly and without damage. I cannot compliment them highly enough!"

Melinda W. October 2022

Blue Origin
"I can highly recommend the team at Office Movers Express! They did a great job. They were careful and courteous, asking where we needed things placed and moving things around to ensure we were happy. It was a great crew!"

Lori S. September 2022

MSA Interiors LLC
"I wanted to let you know how much I appreciate the OMX crew. They are always on time, dressed professionally and do whatever it takes to get the job done. An absolute joy to work with."

Trinna S. September 2022

Stinson LLP
"Mary Anne and the OMX team's customer service are top notch! They were very professional and courteous. I'll be reaching out on our next move."

Kristen E. September 2022

Property Management Account Services
"Tim and his team went above and beyond to help move furniture and assist with office layout configurations when we ran into the unexpected. It was a super long day and OMX was very professional and helpful."

Diana H. August 2022

Freedom Home Care
"Thank you for taking care of our relocation. It was the best moving experience I've ever had. Hakeem and the team did a great job."

Ashley V. August 2022

Valneva
"The movers were fast, nice and professional. OMX is super customer oriented and the communication is great."
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